Add a Guest

Add someone to your event's guest list in PixCrowd Hub. You can start with just a display name and add contact details or other information later.

Where to find it: Open an event in PixCrowd Hub, select Event → Guests, then choose + Add Guest.

Add a guest

In Display name, enter the name you want shown in the guest list. This is the only required field.
Optionally complete the guest's contact information, group or table assignment, party size, and notes.
Review the RSVP and Invitation fields near the bottom of the form.
Select Add guest to save the entry, or Cancel to leave without adding it.

You can also select ← Guests at the top to return to the guest list.

Field reference

Field	What it's for	Required?
Display name	Name displayed for this guest in PixCrowd.	Yes
First name	Guest's first name.	No
Last name	Guest's last name.	No
Email	Email address to use when sending an email invitation.	No
Phone	Phone number to use when sending an SMS invitation.	No
Group / Table	Organize guests into groups or table assignments. Enter multiple values separated by commas, such as `Family, Top table`.	No
Party size	Record the size of the guest's party.	No
Notes	Record useful information such as dietary requirements or a plus-one.	No
RSVP	Record the guest's response. The form initially displays No response yet.	Select as appropriate
Invitation	Record the invitation status. The form initially displays Not sent.	Select as appropriate

The form indicates that the guest will appear in the list as Registered. This is the guest-list status shown by the interface; it does not, by itself, mean an invitation has been sent or that the guest has responded to an RSVP.

Invitations: email and SMS

Adding a guest and sending an invitation are separate actions. After saving the guest, return to the Guests list, select the appropriate guest or guests, and use Send invitations.

PixCrowd supports invitations by email or SMS text message. To send an invitation by a particular channel, the guest needs the corresponding contact information.

SMS message allowance

Every PixCrowd plan includes 100 SMS text messages per event. The same event allowance is shared by:

SMS invitations sent to guests.
SMS photo links sent from PixCrowd Capture.

For example, sending 60 SMS invitations and 25 Capture photo links uses 85 messages, leaving 15 of the included 100. Additional SMS messages can be purchased. Email invitations do not use the SMS allowance.

Important: Only send invitations to guests who have agreed to receive event communications at the email address or phone number provided. Guests can opt out of messages.

Common questions

Do I need an email address or phone number to add a guest? No. Only Display name is required. However, contact information is needed if you plan to send the guest an email or SMS invitation.

Can I assign a guest to more than one group or table? The Group / Table field supports multiple comma-separated entries.

Does adding a guest send an invitation automatically? The Add Guest form has a separate Invitation status, and invitations are sent through the guest-list workflow. Do not assume that saving the form sends a message.

What's the difference between RSVP and Invitation? RSVP records the guest's response; Invitation records the invitation's status. These are separate fields.

Can I add missing details later? Yes. The form explicitly notes that only a display name is required and the remaining details can be filled in later.